Perfectly Planned 4 you
Perfectly Planned 4 you

Creating a wedding table plan is absolutely essential. Without one, your guests wouldn’t know where to go and would probably turn to you and your partner for directions (a nightmare if you’re not hosting an intimate wedding). Before you begin figuring out who will sit where, get to know the basics with this how-to guide. Not only will it make your job easier, but it’ll save you time, too!

This is your essential guide to wedding table plans.

What’s the purpose of a wedding table plan?

To let your guests know where they’ll be sitting, of course. Without a wedding seating plan you’d need to personally usher all of your friends and relatives to their seats or hire someone to do so. It’s a big task to tackle, but you’ll be thankful for it when your big day arrives.

How do we decide who sits where?

Planning out who will be sitting with whom is probably one of the most stressful tasks, but don’t let it wear you down. Start by seating yourselves and your VIPs (close family members and wedding party members), then move onto guests with special needs (those who are hard of hearing, have wheelchairs, etc.) and then sort out the rest. You’ll want to seat like-minded people together, so try to group people with similar friends and interests.

How do we put it all together?

You’ll need to consider the number of people you’re hosting, who will sit at the top table, the size of the tables you’re working with and how you plan to configure them. Once you’ve got those details, you can use our wedding table planner tool to put it all together. Pro tip: check our article on the types of wedding reception seating arrangements.

The Chelsea
The Chelsea

When should we make our wedding table plan?

Begin planning it out after the RSVP deadline has passed, that way you’ll know exactly who will be attending. If you get any last-minute cancellations or additions, you can always shuffle things around, but you’ll want to have it finalized ASAP so that you can move onto sorting out the finer details.

How should we display our wedding table plan?

In a way that suits your unique wedding theme and colour scheme! Making the display for your wedding table plan is an opportunity for you to flex those creative muscles, so embrace it. If you’ve gone for a rustic theme, why not deck it out with clothespins, burlap bows and card paper? Or, maybe you want to go for something a touch more elegant? Paste your table map to an elegant folding screen or surround it with gems and flowers. The world’s your oyster!

Becky Male Photography
Becky Male Photography

Where should my wedding table plan be displayed?

Show off your wedding table plan at the entrance to your reception venue. You want it to be the first sight that your guests see when they arrive, so don’t hide it away!

Create a wedding table plan with our FREE Wedding Table Planner tool »